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AI employees that take on entire jobs, end to end.

Not a copilot. A fleet of workers inside your email, WhatsApp and ERP.

Not a copilot that helps someone work faster. A fleet of workers that run the work inside your email, WhatsApp and ERP. Your team sees only the exceptions.

See it in action
What makes it different

It learns your business once, then deploys a fleet of workers to run it.

Your contracts, rate sheets, invoices and supplier history become one memory, shared by every worker. The second worker starts with everything the first one learned. Hire one role, then the next.

Your team todayWith Kota
InputsScans and voice notes, retypedRead as they are, no templates
InvoicesA sample, when there is timeEvery one, on arrival
ExceptionsEscalated to your teamResolved with the vendor, evidence attached
MemoryIn people's headsShared by every worker
Adding a roleA new vendor, a new loginAnother worker, live in two weeks
A copilot is a brilliant temp with no memory. Kota is a team of veterans.
One vendor

The last AI tool you will need.

One AI workforce instead of a vendor for invoices, another for orders and a third for shipments.

One AI workforce that knows your business end to end, instead of a vendor for invoices, another for orders and a third for shipments. The tedious work goes to Kota; the judgment stays with your people. Scale the business without scaling the headcount.

The workforce on the floor

What changes when an AI employee owns the job.

Four workers, one story each.

Four of the workers, one at a time. Each one owns a role from the first email to the updated ERP, and every story has the same shape.

Each storyNotice→Act→Follow up→Update the ERP

Composite stories from our design-partner work. Names and figures are sample data.

Expense auditorHouseware importer · 90 people · 3 forwarders, 1 3PL

Every forwarder invoice checked before it is paid, not after.

BeforeInvoices approved on trust; rate sheets in a drawer.
NowEvery invoice checked on arrival. Finance sees only disputes.
BeforeForty containers a year, every invoice approved on trust. The rate sheets sat in a drawer; nobody had time to open them for each bill.
What Kota didIndexed the three forwarder rate sheets and the 3PL contract. On the first morning it caught the forwarder billing last quarter's air rate, sent the query with the clause attached, and had the credit note matched in Priority the next day.
NowEvery invoice is checked on arrival, line by line. Finance sees only the disputes, with the evidence already attached.
Expense auditor
kota. AI employee · forwarders, 3PL, customs
Working
Tue 09:14
Invoice arrived. Northline Freight · 48213077 · €6,090 · air, Lyon → Tel Aviv
Tue 09:14
Checked against the rate sheet. Air freight billed €4.20/kg, agreed €3.60/kg. gap €870
Tue 09:15
Query sent to Northline, with the rate sheet clause attached.
Wed 11:02
Credit note received for €870. Matched and posted to Priority. resolved
Recovered
€870
Agent time
3 min
Your team's time
0 min
Freight coordinatorMedical supplies distributor · 60 people · 4 carriers

Delays caught two weeks before they reached a customer.

BeforeEvery morning: four carrier portals, one spreadsheet, three people editing it.
NowOne live ledger. Sales hears about delays from Kota, not the customer.
BeforeThe coordinator spent every morning logging into four carrier portals and pasting statuses into a spreadsheet three people edited by hand.
What Kota didTook over the portals the way a person would: open the page, type the reference, read the status, write it to one live ledger. When a container missed its vessel, it got a new ETA from the forwarder, told sales which orders were affected and moved the delivery date in the ERP.
NowOne live ledger for every shipment. Sales hears about a delay from Kota, not from the customer.
Freight coordinator · browser use
kota. AI employee · carrier portals → ledger
Live session
New tab
 
AI agent in control
TrackingSchedulesContact
Track by container, booking or bill of lading number.
 
Track
Bill of lading MER 0418 2296 63
Vessel departed
Ningbo, China · Today, 04:30
Estimated arrivalSun, Oct 19 · Hamburg
RouteNingbo → Hamburg
ServiceFCL · 2 × 40′
navigating
Goal. Get the latest status of PO-4463 from Meridian Ocean.
01navigatewww.meridian-ocean.example/tracking
02click"Bill of lading" field
03typeMER 0418 2296 63
04click"Track" button
05readstatus, location, ETA
06writeledger row PO-4463 · ERP delivery date
✓ Ledger updated: PO-4463, departed Ningbo, on schedule. ERP delivery date confirmed.
Order entryCosmetics distributor · 120 pharmacy customers · WhatsApp

Orders confirmed in two minutes, in SAP with the right prices.

BeforeWhatsApp orders and voice notes, retyped by two people.
NowNo retyping. Orders in SAP in two minutes, at the right prices.
BeforeOrders came in as WhatsApp messages, voice notes and photos of handwritten lists. Two people retyped them into the ERP, and the price list was wrong often enough to cost a credit note a week.
What Kota didLearned each customer's history and price list. "Same as last time plus two boxes of the white ones" became five correct lines in SAP, with the short item split the way that customer accepted last month, and a confirmation back on WhatsApp.
NowNo retyping. The sales desk handles substitutions, credit holds and relationships; the agent handles the rest.
Order entry
kota. AI employee · WhatsApp → SAP
Draft
SAP · Sales order 20481
Matched "same as last time" to order 20377 (2 Oct): 4 lines. "The white ones" = Sensitive Cream 500 ml, from Dana's last 6 orders.
ItemQtyPrice
Daily Shampoo 400 ml3614.20
Body Lotion 300 ml2411.80
Sensitive Cream 250 ml · 12 of 24, backorder 12129.90
Lip Balm 12-pack1018.00
Sensitive Cream 500 ml · added2 boxes96.00
+ 2 more lines
Customer price list · credit OK · delivery Thu Oct 23$1,484.50
Sales order 20481 created in SAP. Backorder 20481-B for Mon Oct 27. Confirmation sent on WhatsApp.
Procurement coordinatorFurniture importer · 30 suppliers in China and Turkey

A three-week slip, caught in paragraph four.

BeforeDate changes buried in supplier emails, found when the container didn’t arrive.
NowEvery PO tracked. Planning hears about a change the day it happens.
BeforePurchase orders were confirmed by email and filed. Date changes buried in the confirmation surfaced weeks later, when the container did not arrive.
What Kota didRead every confirmation the way a buyer does. When a supplier moved the ready date by three weeks in the fourth paragraph, it flagged the change, found the three customer orders that depended on it, asked for a partial shipment and split the PO in Priority the same morning.
NowEvery PO is confirmed and tracked. Planning and sales learn about a change the day it happens, not the day it hurts.
Procurement coordinator
kota. AI employee · suppliers, POs, RFQs
Reading
RE: PO-7731 confirmation · 2,400 pcs SKU 1180From: Wei Zhang, Hangzhou Homeware Co. · To: purchasing@

Dear Noa, thank you for PO-7731. We confirm 2,400 pcs of item 1180 at USD 4.15 as quoted, FOB Ningbo, 30% deposit.

Packing: 24 pcs per carton, 100 cartons, 1 × 40′ HC. Labels per your artwork file v3.

Please note: due to a mould repair, ready date is now 14 December instead of 21 November. We apologise for the inconvenience.

Kind regards, Wei

Change caught: ready date moved 21 Nov → 14 Dec (+23 days). Price, quantity and terms unchanged.
Impact: 3 customer orders depend on this PO (Home Center, ACE, Max Stock), 1,100 pcs promised for early December.
Reply sent to Wei: asked for a partial shipment of 1,200 pcs by 21 Nov from the moulds still running, balance on 14 Dec.
Priority updated: PO-7731 split into two deliveries, sales notified on the three orders. Nothing waited on a person.
Safe to trust with money

Your team stays in control. Kota takes responsibility.

Every entry carries a decision trace: what the agent did, why, and which document it relied on. Exceptions reach your team with the evidence attached.

invoice 48213077 · line 1 · air freight
billed 4.20/kg · agreed 3.60/kg · source: Northline rate sheet v7, p.2, valid from 01.07.2026
action: query sent 09:15 · approval: auto (below €2,000) · closed: CN-2291

Nothing goes out to a supplier or customer above the approval level you set.

AICPA SOC sealSOC 2 Type IIaudited controlsGDPR sealGDPRcompliant
Live in 2 weeks

Works where your data already lives.

No new system, no migration, no setup fees. Kota reads what you already have and writes back to the systems your finance team trusts. An hour or two of your IT team's time, and the first agent is in production within two weeks.

  • Email threads
  • WhatsApp
  • PDF invoices and scans
  • Rate sheets and contracts
  • Forwarder portals
kota.AI workforce
Expense auditorFreight coordinatorOrder entryProcurement
  • Priority · SAP · NetSuite
  • WMS and TMS
  • Replies to suppliers and customers
  • Your team, for exceptions only
Messy inputsOne source of truth
The first step costs you 30 minutes

Let’s talk.

30 minutes, no slides. Tell us where it hurts and we’ll show you how one agent takes it on.

We map one process and show you the savings, with evidence, before anything is deployed.

Send us a month of forwarder invoices, an open shipment, or a week of customer orders. We will show you what is recoverable and what it frees up. Evidence, not estimates.

Book the call roee@kota-ai.com
kota.AICPA SOC sealSOC 2 Type IIGDPR sealGDPRmeetkota.aiTel Aviv
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